This Privacy Policy explains how Backcountry Blueprint LLC collects, uses, shares and protects information in the course of running its route planning and land-use advisory practice. It applies to this website and to the professional services delivered from the survey camp in South Jordan, Utah.
Backcountry Blueprint is the developer and operator of this website. The practice is run by Backcountry Blueprint LLC, a limited liability company registered in the United States with its principal place of business at 3773 W Grassy Meadow Dr, South Jordan - 84009-3132, United States (US). In this document the terms we, us and our refer to Backcountry Blueprint LLC, and the terms you and your refer to any person who visits this website, contacts the practice or commissions its services.
We respect the privacy of the people who write to us, who hire us and who simply read about the work. Route planning and land-use advisory often involves information that a client would rather not broadcast, such as the location of a private parcel, the timing of a season, the identity of a landowner or the details of an access negotiation. We treat that information as confidential professional material and we handle it with the same care we apply to a survey record.
This policy is written in plain language on purpose. A privacy notice that only a lawyer can parse does not help anyone make an informed decision, and we would rather be understood than admired. If any part of it is unclear, please ask us and we will explain it in more detail.
In short: we collect what we need to answer enquiries and deliver survey work, we do not sell it, we do not trade it, and we keep it only as long as it serves a documented purpose or a legal obligation.
This policy covers personal information processed through this website and through the professional relationship that follows an enquiry. It covers information you send us directly, information we gather while delivering a survey assignment and information that is created automatically when your browser loads our pages.
This policy does not cover the practices of other websites that you may reach through a link from our pages. If you follow a link to an agency portal, a county records system or a partner organisation, the privacy notice of that destination applies to what happens next. We encourage you to read those notices before submitting information to them.
This policy does not cover information that has been fully aggregated or de-identified so that it can no longer reasonably be linked to an individual. Such material may be used for general reporting on the practice, for example describing the number of corridors surveyed in a season without naming any client or location.
Where a client provides us with information about other people, such as a landowner contact or a staff member who will use a route, the client is responsible for having the right to share that information with us and for telling those people how their details will be used.
Backcountry Blueprint LLC is the controller of the personal information described in this policy. That means the company decides why information is collected and how it is handled, and it is the organisation to contact with any question, request or complaint.
The company can be reached by post at 3773 W Grassy Meadow Dr, South Jordan - 84009-3132, United States (US), by email at partners@backcountryblueprint.hair and by telephone at +18393430634. Enquiries about privacy are handled by the same small team that runs the survey bench, so you will usually deal with a person who knows the assignment involved.
In some cases we act as a processor rather than a controller, for example when a client asks us to hold survey records on its behalf or to prepare a permit package that includes information owned by the client. In those cases the client sets the purpose and we follow its written instructions, and any request about that information should be directed to the client in the first instance.
The categories of information we collect depend on how you interact with the practice. A person who reads the services page and leaves shares very little; a client who commissions a full assignment shares considerably more. The categories below describe the full range.
Your name, email address, postal address and telephone number, together with the name of any organisation you represent. This is the minimum needed to answer an enquiry and to prepare a contract or an invoice.
The text of messages you send through the contact form, by email or by telephone, including any attachments such as a rough map, a photograph of a corridor or a description of a land access question. We keep the correspondence so that we can follow the history of a project.
Where you commission work, we collect the field notes, photographs, parcel references, coordinates, ownership details, water source observations, camp site assessments and permit correspondence that make up the assignment record. Some of this material may include personal information, for example the name and contact details of a landowner who must be approached for permission.
Quotes, scopes, invoices, payment references and the correspondence needed for tax and accounting. We do not receive or retain full payment card numbers; those are handled by the payment provider.
When your browser requests a page, our hosting environment records routine technical data such as the requested page, the time of the request, the referring page, the browser type and an approximate region derived from the network address. This data is used for security and reliability and is described further in the section on website analytics and logs.
We do not ask for sensitive categories of information such as health data, and we ask that you do not include such information in a message unless it is genuinely necessary for the assignment. If a route must accommodate a participant with a specific need, a short functional note is enough; a medical file is not.
Most information reaches us directly from you. You type it into the contact form, you send it in an email, you say it during a scoping call or you provide it in a document that you upload or hand to the surveyor on a field day.
Some information is created by us in the course of the work. A survey note, a photograph taken at a camp candidate, a parcel ledger entry or a permit checklist is our own record, even though it may describe a person or a place connected with you.
Some information comes from public or official sources that we consult with your agreement or as part of an access review. County parcel records, recorded easements, agency boundary maps and published closure notices are typical examples. These sources are almost always about land rather than about people, though an ownership record may name an individual.
A small amount of information comes from the technology that serves this website, as described in the section on website analytics and logs. We do not buy personal information from data brokers and we do not enrich our contact records from commercial lists.
We use personal information to answer enquiries, prepare scope notes and quotes, deliver the six service lines described on the services page, issue invoices and maintain the professional records that a practice of this kind is expected to keep.
We use correspondence and project records to keep continuity across a long assignment. A route plan drafted in spring may be revised in autumn, and the earlier notes explain why a camp was rejected or why a corridor was moved. Without them the advice would rest on memory.
We use technical information to keep the website available and secure, to diagnose faults and to understand in broad terms which pages are useful to visitors. We do not use technical information to build advertising profiles and we do not combine it with information from other sites.
We use contact details to send service messages about an active assignment, such as a draft for review or a schedule change. We send occasional practice notes only where you have chosen to receive them, and every such message includes a simple way to stop.
We use records for accounting, tax and insurance purposes, and where necessary to establish, exercise or defend a legal claim. This is a narrow use limited to the records that are relevant to the matter.
Where data protection law requires a legal basis, we rely on one of the following.
Performance of a contract. We process information that is necessary to deliver the services you have commissioned, including the drafting, review and issue of route plans and related documents.
Steps before a contract. We process enquiry information so that we can respond to a request, prepare a scope note and decide whether we are able to take on the work.
Legitimate interests. We process information to run and improve the practice, to keep the website secure, to maintain professional records and to communicate with clients about active work. We balance those interests against your rights and we limit the processing to what is reasonably necessary.
Legal obligation. We process information where the law requires it, for example tax and accounting rules that require invoices and related records to be retained.
Consent. Where we rely on consent, for example for an optional practice note, you may withdraw that consent at any time. Withdrawal does not affect processing that took place before the withdrawal.
We keep our provider list short on purpose. A smaller list is easier to oversee and reduces the number of places where a client record could be exposed.
Email and file storage are provided through reputable commercial services that encrypt data in transit and at rest. Accounting and invoicing are handled through a provider that maintains its own security programme. Website hosting is provided through an infrastructure service that keeps routine access logs for security purposes.
Each provider is chosen with care and reviewed from time to time. Where a provider processes information outside the United States, we rely on the transfer mechanisms described in the next section and we require appropriate contractual protections.
We do not permit a provider to use client information for its own marketing or to combine it with data from other customers. Where a provider offers such features, they are switched off.
Information is stored primarily in the United States, where the practice is based and where the survey records are kept. Some providers operate infrastructure in other countries, so a copy of an email or a file may pass through or rest in a data centre outside the United States.
Where information is transferred across borders, we take reasonable steps to ensure that it continues to receive an appropriate level of protection. These steps include contractual data protection terms, provider security commitments and, where relevant, recognised transfer mechanisms.
If you are located outside the United States, please be aware that the laws of the country where information is stored may differ from the laws of your own country. We handle the information as described in this policy regardless of where it is stored.
We keep personal information only as long as it serves a documented purpose or a legal obligation. The periods below are general guides; a specific assignment may justify a shorter or longer period, and we will explain if that is the case.
Enquiries that do not lead to an engagement are kept for up to twenty-four months so that we can pick up a conversation if the project returns. After that they are deleted unless you ask us to keep them longer.
Project records, including field notes, plot sheets and permit correspondence, are kept for seven years after the end of the engagement. A route plan can be consulted years later when a landowner changes, a permit is renewed or a question arises about how a corridor was chosen.
Accounting and tax records are kept for the period required by applicable law, which is currently seven years in the United States. Invoices and payment references fall into this category.
Routine technical logs are kept for a short period, typically measured in weeks, and are then overwritten or deleted. Security incident records may be kept longer where an investigation requires it.
When a retention period ends, information is deleted or irreversibly de-identified. Where deletion is technically difficult in a backup system, the information is isolated and left untouched until the backup cycle replaces it.
We apply administrative, technical and physical safeguards that are proportionate to the size and nature of the practice. No system is perfect and no safeguard is absolute, but the following measures are in place.
Access to client records is limited to the people who need it for the assignment. Accounts are protected by strong passwords and multi-factor authentication where the provider supports it. Devices are encrypted and kept up to date with security patches.
Files are stored in access-controlled folders rather than in shared public locations. Paper records, including field books and marked plot sheets, are kept in the drafting room and are not left in vehicles overnight.
Staff and contractors are briefed on confidentiality and on the handling of landowner details, which are among the most sensitive records we hold. A landowner who gives permission for one crossing should not discover that the permission has been circulated more widely.
If a security incident affects personal information, we will investigate promptly, take steps to contain the impact and notify affected individuals and the relevant authorities where the law requires it.
Depending on where you live, you may have some or all of the following rights in relation to your personal information.
To exercise a right, write to partners@backcountryblueprint.hair or to the postal address given at the end of this policy. Please describe the information concerned and the right you wish to exercise. We may ask for reasonable proof of identity so that we do not disclose a client record to the wrong person.
We aim to respond within thirty days. Where a request is complex or involves a large volume of information, we may need more time, and we will tell you why and when to expect a full answer. If we cannot fulfil a request, we will explain the reason and, where relevant, the legal basis for refusal.
Some records cannot be deleted on request. Accounting records, records needed for an active legal claim and records subject to a court order fall into this category, and we will explain the specific reason if we rely on it.
This website and these services are intended for adults and for organisations. They are not directed at children under the age of thirteen, and we do not knowingly collect personal information from children under thirteen.
If you believe that a child has sent personal information to the practice, please contact us and we will delete it promptly. We would rather remove the record than keep it in the hope that nobody notices.
Where a youth programme commissions a route plan, the programme is the client and is responsible for the information it shares about participants. We ask that such information be kept to the functional minimum, such as group size and age band, rather than individual names and details.
We send service messages about active work as a normal part of the engagement. These include scope notes, draft issues, schedule changes and invoices. You cannot opt out of service messages while an assignment is running, because they are part of the service.
We may send occasional practice notes about seasonal conditions, new service lines or changes to the way we work. These are sent only to people who have chosen to receive them, and each note includes a simple way to stop. A one-word reply asking to stop is enough.
We do not send promotional email to people who have only made a general enquiry unless they have asked for it. A scoping question is not a subscription.
If you ask to stop receiving practice notes, we keep a small suppression record so that we do not accidentally add you again. That record contains your email address and nothing else.
Our hosting environment records routine request logs for security and reliability. A log entry typically includes the requested page, the date and time, the browser type and an approximate region. These logs help us notice unusual traffic, diagnose an outage and confirm that a page is loading as intended.
We may use a privacy-respecting measurement tool that reports aggregate page views without individual profiles. If such a tool is added, it will be described in this policy and will not be used to follow visitors across other websites.
We do not use the data described in this section to make automated decisions about individuals. The practice has no profiling engine and no scoring system.
Do Not Track signals from browsers are not widely standardised. Because we do not run cross-site tracking, the practical effect of such a signal on this website is minimal. You can still use browser controls to limit storage and script execution.
We review this policy from time to time and update it when the way we work changes. The date at the top of the page shows when the current version took effect.
If a change materially affects how we handle information you have already provided, we will notify you by email where we hold a current address, or by a clear notice on the website. We will not apply a materially different use to existing information without an appropriate basis.
Earlier versions are retained internally so that we can explain how a particular record was handled at a particular time. A client may ask for the version that applied when an assignment began.
Continuing to use the website or to work with us after an update means that the current version applies. If you disagree with an update, you may contact us to discuss it before deciding whether to continue.
Questions, requests and complaints about privacy should be sent to the survey camp. We take them seriously and we answer them like any other piece of professional correspondence.
Backcountry Blueprint LLC
3773 W Grassy Meadow Dr
South Jordan - 84009-3132
United States (US)
Email: partners@backcountryblueprint.hair
Telephone: +18393430634
If you are not satisfied with our response, you may have the right to complain to the data protection authority in your jurisdiction. We would appreciate the chance to resolve the matter first, and we will cooperate with any regulator that takes it up.
This policy should be read together with the Terms of Service, which explain the commercial relationship between you and Backcountry Blueprint LLC. The Terms of Service do not change the privacy commitments described here.